Invoice and grow.
Totally free.

Download customizable, free invoice templates for PDF, Word, and Excel or use our simple online invoicing tool! Create and send professional invoices in a snap from your web browser or our free mobile app.

Lean on us for help along the way.

Create a custom free invoice template in one minute.

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Want an easier tool for invoicing?

Tired of creating invoices manually and trying to keep track on a spreadsheet? Us too. We’ve created a free app that helps you create & track invoices, collect payments and reconcile your income.

Download our iOS or Android and start sending invoices for free!

Download a template for what you do. Created and approved by experts.

Don’t have time to create a custom invoice? As a Truly Small Business owner, you have enough on your plate already. We’ve designed beautiful free invoice templates for you to download, fill, and send so you can get paid today.
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Free industry specific invoices.

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Just starting with invoices?

We totally get it. Just starting out is the most exciting time for a small business owner, congratulations on your new venture! To help you get going, we’ve gathered some of our favourite information for businesses just like yours so you can get paid and get the cash flowing ASAP.

Soon, you’ll be able to download our free comprehensive PDF guide to “Invoicing for Truly Small Businesses”, or keep reading, and let’s get growing.

What's an Invoice?

An invoice is what you send a client after you’ve delivered your product, but before you get paid. The invoice tells your client how much they need to pay you, and sets the payment terms they need to follow. Sellers sometimes call it a “sales invoice.”

What do I put on an invoice?

1. Business name, logo & contact info
2. Invoice number
3. Payment terms & Due date
4. Bill to (payer contact information)
5. Product or service details
6. Sales tax, Discount (If any) & Total
7. Notes

What kind of file do I send?

The best type of file to send to your clients is a PDF file. The PDF is a great format for professional correspondence because it’s universal, versatile, and accessible. It also has the perfect balance of file size and quality making it the ideal choice when invoicing clients.

You can still use any of the free invoice template formats TrulySmall™ offers. When you are ready to export, export to PDF, and attach your file to your email!

How do I get paid?

Offer your clients several payment methods to ensure you’re getting paid ASAP. Some different methods Truly Small businesses can get paid are:
1. Cash
2. Check
3. Bank Transfer
4. Credit Card
5. Online Payment

Don’t want to set up each of these payment methods yourself? Download and try our NEW TrulySmall™ Invoices app on your mobile device for free!
creating an invoice

What is an invoice?

An invoice is a document issued by a business to indicate a transaction, and to request payment for a product or service provided.

Often called a sales invoice or bill, invoices are a crucial component of any business. Invoices help you get paid on time and keep track of all your accounts to sustain cash flow. When done correctly, invoices can help build long-term business relationships with customers.

The Anatomy of an Invoice

anatomy-of-an-invoice
Every invoice—no matter which business you operate—should include these items in its anatomy:

1. Your business name and logo

Your business name is a foundational element of a professional invoice. It identifies your business and establishes your brand. Adding a business logo will provide a professional touch.

2. Business contact information

Including a seller contact helps your customer know how to contact you with questions about the invoice. It also puts you as the point of contact for all future work.

3. Invoice number

A unique invoice numbering system helps you stay organized, especially come tax season. Need a specific invoice? Search it up by the invoice number and you’re good to go.

4. Payment terms

Small businesses mainly use: due on receipt, net-15, 30, and 60. For example, net-15 days tells your client that the invoice is due 15 days after the invoice date. The invoice payment terms depend on your relationship with your customer, common practices in your industry, and your cash flow needs.

5. Due date

The combination of the Invoice Date and Payment Terms provides the Due Date. A due date clearly indicates to your client when they should pay.
Pro tip: Setting up payment reminders can help keep your client on schedule to pay the invoice.

6. Bill to (who's going to pay)

Provides the name and contact information of the person the invoice is intended for (aka your client)

7. Product or service detail

Similar to your Statement of Work (SOW), here’s when you specify Description, Quantity, Rate, Amount, and Subtotal. The more detailed this section is, the better clarity you provide to your client—who needs to understand what they are paying for on the invoice.

8. Sales tax

Depends on the jurisdiction and business type. Check the local tax bureau to include the appropriate tax amount on your invoice.
Pro tip: Use an invoicing app like TrulySmall™ to manage business transactions, change tax settings easily, and just make doing your accounting and taxes more easy and efficient.

9. Discount

Provide discounts to your clients to give them initiative to pay earlier, for example. If you are going that route, include the number here as a percentage or actual amount.

10. Notes

A simple, personalized note will bring even more clarity to your client and leave a long-lasting, positive impression with the client—which should increase the chance of your invoice getting paid faster. Other details can include payment instructions (i.e. Venmo, e-Transfer, or bank cheque), discount details, warranty information, or anything else relevant to the project or business opportunity.

"Which file do I send?"
A Word About Invoice Template Formats

Word

Microsoft Word is every non-designer’s best friend for creating documents, invoices, and reports. Easily customize your free invoice template by changing fonts and colours, adding images, creating tables and more. By using our free Word template, you can forget having to add your own fields. and lines. Simply fill it out and hit send.

Google Docs

No Microsoft on your computer? Don’t worry: we’ve got you covered with a free Google Docs template. The TrulySmall™ team has designed the template for you—ready to hit send, print, or share in minutes.

PDF

Don’t want Word or spreadsheets? Simply download our free invoice template in PDF format, edit and print the invoice, then email it to your client in minutes. If your goal is to create a fully customizable invoice with your business branding, then try TrulySmall™ Invoices today.

Excel

Microsoft Excel is an easy tool that automatically calculates all totals on your invoice with formulas. It’s quick and simple. Bear in mind that your clients may not have access to Excel on their computer or their mobile phone—making it harder for them to view their bill and pay you.

Google Sheets

Like Google Docs, our free Google Sheets template can serve as your invoice. However, both have design and input limitations, like adding and removing fields. Want a fully customizable invoice? Try TrulySmall™ Invoices for free today.

Online Invoices vs.
Traditional Invoices

The majority of small businesses are small, really small, with 500 or less transactions in a year. With 24 hours in a day—and only 16 hours when you’re awake to run your business—truly small businesses need a better way to save time, cut costs, and streamline processes.

There are many tangible and intangible benefits to using online invoices. Here’s a look at how online invoices compares to traditional paper invoices.
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Traditional Invoices

vs

Online Invoices

Average Days to Payment
23 days
3 days with digital payment
Delivery Time
1-3 business days (depending on courier)
Immediate
Cost to Create
– Ink, paper, storage
– time to print + mail
– postage costs
– time it takes to chase clients
Free
Automatic Payment Reminders
No
Yes
Invoice Status Tracking
No
Yes
Mobility and Flexibility
Low – creating and sending invoices are done in offices
High – send invoices and access financial data anywhere
Data Storage
Shoe box, closet, or file cabinet
Located and backed up on the cloud, accessible from anywhere, on any device
Environmental Impact
Medium to high – carbon emissions from postage and trees used for paper invoices
Low
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Benefits of Creating an Invoice Online

Invoicing is at the core of any business—it impacts revenue and ultimately, cash flow. Whether an invoice template or an online invoicing software is the route you want to take, the key is to do it in the most efficient way possible.

Here are some of the many benefits of choosing the online invoicing route for your truly small business.

Invoicing software that gets you paid

Professionally designed invoices make it clear for customers on what exactly is needed from them—the action that matters most, which is paying this invoice now. Unlike invoicing with Word or Excel, online invoicing software offers a breadth of custom-designed invoices, invoice status, search functions, and even the convenience of paying by credit card with fewer clicks.

Invoice without the errors

Invoicing software lets you automate labour-intensive tasks like data input and document tracking. From chasing down outstanding payments and calculating sales taxes to creating and sending invoices during a busy week, TrulySmall™ Invoices helps small businesses complete what matters most with the little time they have: getting paid.

Send invoice in a few clicks

Invoice templates are a good starting point to create and send invoices, but it’s not the most efficient. TrulySmall™ Invoices lets you tackle the invoicing process all in one place. From filling in invoice details, to branding, previewing/sending, and getting them paid quickly—Truly Small Invoicing lets you do it all—minus the manual elements!

Get paid your way

Bill customers automatically, set up recurring clients and payments, and add sales taxes easily with TrulySmall™ Invoices. Clients will appreciate the consistent approach, including credit card payment options with the email—prompting them to pay sooner, rather than later. Trust us when we say, they (and your bank account) will appreciate it!
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Need some help?

Starting with invoices can be overwhelming. Want to talk to someone who’s been in your shoes and can help you grow past your first invoice? Chat with us today.