We get it. As an independent contractor, your days are filled with providing end-to-end services for homeowners.
Thank goodness TrulySmall™ offers a range of customizable contractor invoice templates for you to quickly invoice clients and get paid.
TrulySmall™ offers a range of customizable contractor invoice templates for you to quickly invoice clients and get paid faster. Available in Google Docs, Google Sheets, Word, Excel or PDF—the format is entirely up to you. It’s crafted beforehand and is fully customizable to fit the needs of your business, whichever trade it is.
The independent workforce is increasingly growing. Contractors are also providing more add-on services as they go based on client needs. As a result, there just isn’t enough time for construction and trades professionals to learn the backend of running a successful business: namely, the accounting and finances. These invoice templates will help guide you to inputting your hours and materials in a professional manner—so that you can keep your cash flowing.
What should I include on my contractor invoice?
Is invoicing new to you or just a little bit convoluted? Here’s what to include on your contractor invoice template to keep getting paid the right amount and on time, every time!
Your contractor invoice should include fees for consultation, labour, and materials. Some contractors provide free consultations as a way to onboard more clients, but that strategy can be entirely up to you.
At a minimum, here’s what to include in your contractor invoice.
1. Business name and info
Your business name is a foundational element of a professional invoice. It identifies your business and establishes your brand.
2. Invoice #
A unique invoice numbering system helps you stay organized, especially come tax season.
3. Date of invoice
Date of when the invoice was generated and not when the goods were supplied.
4. Contract/service description
Any terms or other contractrual descriptions you would like to include.
The sum total of all goods listed on the invoice before including any discounts or other costs.
6. Bill to (client information)
Your client’s information including their full billing address.
A clear description of the goods and services being invoiced for, with each service or item on a separate line.
Any taxes (if applicable) that you may charge on your invoice.
9. Total, including sales tax
The total amount of your invoice after any sales tax, discounts, etc.
How do I build my contractor invoice?
11 Simple Steps
To create your contractor invoice, first download the free, customizable template. Next, fill in business information, client details, services, time and materials, and fees. Different contractors have their own unique way of getting the job done—including how they charge for their work. Tailor these details to your work and your client.
Want a quick and streamlined lesson? Follow the instructions below to create your independent contractor invoice from beginning to end.
1. Download the Template
Download any of our free contractor invoice templates from the top of this web page. No matter what format you need, we’ve got you covered.
2. Input your Info
Input your info into the downloaded invoice.
3. Add Your Logo
Add your logo to the invoice for a professional, branded look.
4. Include Client’s Info
Include all of your client’s details like their full name, billing address, and contact information.
5. Add a Unique Invoice No.
Add a unique invoice number so you can keep track of all your invoices. We recommend starting with 00001 and moving up.
6. List What You Did
List out all of the services and parts/materials you provided in separate lines under ‘Description’.
7. Calculate the Total
Calculate your subtotal by adding up all of the amounts you charged for services.
8. Add the Tax
Include any taxes you may need to charge, other fees, or offer a discount.
9. Include Your Terms
Clarify your payment terms and whether there are any late fees associated with your invoice.
10. How Can They Pay You
Include any information your client will need to pay you! (Your PayPal email, your venmo account, etc.)
11. Send the Invoice
Export to PDF and hit send! And Voila! You’re on your way to getting paid.
When should I send my contractor invoice?
Many contractors have their own way of sending invoices. Some invoice at the beginning of the month, while others invoice at the end of the month to reduce time spent preparing paperwork. Small business experts recommend sending invoices as soon as you complete a project.
By invoicing right away, you stay on top of cash flow and avoid carrying your client’s debt for longer than necessary. After all, your payment date is influenced by your invoice date. The more you wait on sending out your invoice, the longer of a lag time you’ll have to get paid. Invoicing software is a great tool for independent contractors to automate the invoicing process.
Curious about TrulySmall™ Invoicing?
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Why is sending professional invoices important for contractors?
Keep it professional to strengthen your brand
Easy-to-understand, professional-looking invoices not only reinforces your reputation in the industry, but positions you as a trusted and reputable contractor. Your clients will have your company name at the top of mind, especially when a new work opportunity comes your way.
Keep it relatable to your trades industry
By creating and sending a contractor invoice, you’re also making it relatable to your construction trade, which further strengthens your overall brand. Contractor invoices are largely similar to most invoices, but are also different in some ways. On-top of charging an hourly rate or a flat-fee, contractors often charge for material too. Using one of our contractor invoice templates will help ensure that there is a field for materials so you don’t miss it!
Don’t forget to invoice for materials
Building out a professional invoice means eliminating errors and including everything that a client would expect. Contractors working in trades are generally expected to purchase supplies or parts to complete the work for a client. This cost is typically passed along to your client in the invoice with a mark-up: this is a percentage added to the material price to take home as profit.
Percentages can vary depending on the material sourcing and the market you operate in. If you’re a plumbing contractor purchasing tubing cutters and hacksaws from a wholesaler, your markup will be higher than if you buy them from a retailer.
I don’t want to use a contractor invoice template—how does TrulySmall™ Invoices help my business?
TrulySmall’s contractor invoice template was created for contractors who are busy and need a quick and efficient way to invoice clients for free. No matter what service you provide, the contractor invoice template is structured in a straightforward way for you to input the details that matter most for your clients and for you getting paid.
But if you’re looking to further streamline your contractor invoicing process, TrulySmall™ Invoices can help automate the process even more than our customized templates can.
From predefined templates and new invoice creation to tracking customer profiles, credit card processing, invoice status tracking, etc.—TrulySmall™ Invoices houses all the data for your invoicing needs—saving you hours back into your week for fun, friends, or family!
Piqued your interest?
Try out TrulySmall™ Invoices today to find out how our software can automate your invoicing process.