Free Designer Invoice Templates

Running a freelance design business takes a lot of hard work and dedication. As a creative, your days are filled with seeking inspiration, then turning them into visual communications that strengthen a client’s brand, product, or otherwise tell a story. Who has energy for admin after all that?

Thankfully TrulySmall is here to help. TrulySmall offers a range of customizable digital designer invoice templates for you to instantly invoice clients and get paid.

Send Your First Developer
Invoice & Get Paid Faster

Whether you’re designing print materials or for digital/mobile applications, the end-to-end process is the same. There are foolproof ways to streamline your invoicing—starting with TrulySmall’s full range of customizable designer invoice templates that can help you quickly invoice your clients and get paid faster.

Our invoice templates are available in Google Docs, Google Sheets, Word, Excel, or PDF. Simply select the format you want, update the invoice with your design logo and branding, fill in the details, and you’re ready to hit send!

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Today’s Entrepreneurial Workforce

The independent workforce is increasingly growing. Designers are also providing more add-on services as they go based on client needs. As a result, there just isn’t enough time for professionals to learn the backend of running a successful business: namely, accounting and finances.

These invoice templates will help guide you to inputting your hours and materials in a professional manner—so that you can keep your cash flowing.

What should I include on my developer invoice template?

Using TrulySmall’s designer invoices will ensure you don’t miss any critical items related to design work. Our free designer invoice templates include fields that let you plug in your contact and client details, logo, description, unit cost/hourly rate, number of hours worked, subtotal, sales tax, and more.

Here’s what you should include on each of your design invoices:

Your business name and logo

Your business name is a foundational element of a professional invoice. It identifies your business and establishes your brand. Adding a business logo will provide a professional touch.

Business contact information

Including a seller contact helps your customer know how to contact you with questions about the invoice. It also puts you as the point of contact for all future work.

Invoice number

Your business name is a foundational element of a professional invoice. It identifies your business and establishes your brand. Adding a business logo will provide a professional touch.

Payment terms

Small businesses mainly use: due on receipt, net-15, 30, and 60. For example, net-15 days tells your client that the invoice is due 15 days after the invoice date. The invoice payment terms depend on your relationship with your customer, common practices in your industry, and your cash flow needs.

Due date

The combination of the Invoice Date and Payment Terms provides the Due Date. A due date clearly indicates to your client when they should pay.

Pro tip: Setting up payment reminders can help keep your client on schedule to pay the invoice.

Bill to (who's going to pay)

Provides the name and contact information of the person the invoice is intended for (aka your client)

Product or service detail

Similar to your Statement of Work (SOW), here’s when you specify Description, Quantity, Rate, Amount, and Subtotal. The more detailed this section is, the better clarity you provide to your client—who needs to understand what they are paying for on the invoice.

Sales tax

Depends on the jurisdiction and business type. Check the local tax bureau to include the appropriate tax amount on your invoice.

Pro tip: Use an invoicing app like TrulySmall™ to manage business transactions, change tax settings easily, and just make doing your accounting and taxes more easy and efficient.

Discount

Provide discounts to your clients to give them initiative to pay earlier, for example. If you are going that route, include the number here as a percentage or actual amount.

Notes

A simple, personalized note will bring even more clarity to your client and leave a long-lasting, positive impression with the client—which should increase the chance of your invoice getting paid faster. Other details can include payment instructions (i.e. Venmo, e-Transfer, or bank cheque), discount details, warranty information, or anything else relevant to the project or business opportunity.

11 simple steps to build your designer invoice template

To create your professional designer invoice, first download the free, customizable template. Next, fill in business information, client details, services, and fees. Different business owners have their own unique way of getting the job done—including how they charge for their work. Tailor these details to your work and your client.

Want a quick and streamlined lesson? Follow the instructions below to create your simple small business invoice from beginning to end.

1. Download the template

Download any of our free designer invoice templates from the top of this web page. No matter what format you need, we’ve got you covered.

2. Input your info

Input your info into the downloaded invoice.

3. Add your logo

Add your logo to the invoice for a professional, branded look.

4. Include client’s info

Include all of your client’s details like their full name, billing address, and contact information.

5. Add a unique invoice number

Add a unique invoice number so you can keep track of all your invoices. We recommend starting with 00001 and moving up.

6. List what you did

List out all of the services you provided in separate lines under ‘Description’.

7. Calculate the total

Calculate your subtotal by adding up all of the amounts you charged for services.

8. Add the tax

Include any taxes you may need to charge, other fees, or offer a discount.

9. Include your terms

Clarify your payment terms and whether there are any late fees associated with your invoice.

10. How can they pay you

Include any information your client will need to pay you! (Your PayPal email, your venmo account, etc.)

11. Send the invoice

Export to PDF and hit send! And Voila! You’re on your way to getting paid.

How should I charge for my time as a designer?

Designers can charge their time by an hourly rate or by project-based pricing. The method entirely depends on the project and what makes the most sense. If your job is to redesign a company’s brand guide, including logo and all visual assets, it might make sense to charge by the project. If you’re working on a larger, multidisciplinary project and your role as a designer is to support the product design for an upcoming product launch, but scope is unclear, then it might make sense to charge hourly.

While there is no right or wrong answer, you should be clear on how you’re charging your time so that clients know exactly what they’re paying for.

Sick of manually creating invoices? Check out TrulySmall Invoices!

TrulySmall Invoices is the easiest invoicing app for small businesses. Send an estimate before your project starts to lock in your pricing, track your invoice statuses, and collect payments digitally with our Stripe integration! We’ll even handle invoice follow-ups for you so that you’re getting paid on time!

Save time and get peace of mind. Start invoicing with TrulySmall Invoicing for free!

Create design invoices like a pro with these steps

Formulate clear terms

Communicate proper payment terms and conditions to paint a clear picture of what clients are paying for and how much. This is an important step for you to understand your business cashflow.

Set the right price

Setting the right price is critical to the growth of your designer business. You can quote based on experience, service level, location, and even competition levels. Keep a fixed pricing model handy as you may encounter scope changes or add-ons.

Make payments easy

Removing barriers in the payment process is a surefire way to ensure your clients respond to your invoices quickly. Using invoicing software like TrulySmall Invoices can allow you to take digital payment options to make things more convenient for your clients.

I don’t want to use an invoice template—how does TrulySmall Invoices help my business?

TrulySmall’s designer invoice template was created for business owners who are busy and need a quick and efficient way to invoice clients for free. No matter what service you provide or what industry you’re in, the professional invoice template is structured in a straightforward way for you to input the details that matter most for your clients and for you getting paid.

But if you’re looking to further streamline your small business invoicing process, TrulySmall Invoices can help automate the process even more than our customized templates can.

How does TrulySmall Invoices help my business?

If you’re looking to further streamline your designer invoicing process, TrulySmall Invoices can help automate the process even more than our customized templates can.