Running a freelance design business takes a lot of hard work and dedication. As a creative, your days are filled with seeking inspiration, then turning them into visual communications that strengthen a client’s brand, product, or otherwise tell a story. Who has energy for admin after all that?
Thankfully TrulySmall™ is here to help. TrulySmall™ offers a range of customizable digital designer invoice templates for you to instantly invoice clients and get paid.
Whether you’re designing print materials or for digital/mobile applications, the end-to-end process is the same. There are foolproof ways to streamline your invoicing—starting with TrulySmall’s full range of customizable designer invoice templates that can help you quickly invoice your clients and get paid faster.
Our invoice templates are available in Google Docs, Google Sheets, Word, Excel, or PDF. Simply hit the download button, update the invoice with your design logo and branding, fill in the details, and you’re ready to hit send!
The independent workforce is increasingly growing. Designers are also providing more add-on services as they go based on client needs. As a result, there just isn’t enough time to learn the backend of running a successful business: namely, the accounting and finances. These invoice templates will help guide you to inputting your hours and materials in a professional manner—so that you can keep your cash flowing.
What should I include on my designer invoice?
Using TrulySmall’s designer invoices will ensure you don’t miss any critical items related to design work. Our free designer invoice templates include fields that let you plug in your contact and client details, logo, description, unit cost/hourly rate, number of hours worked, subtotal, sales tax, and more.
Here’s what you should include on each of your design invoices:
1. Business name and info
Your business name is a foundational element of a professional invoice. It identifies your business and establishes your brand.
2. Invoice #
A unique invoice numbering system helps you stay organized, especially come tax season.
3. Date of invoice
Date of when the invoice was generated and not when the goods were supplied.
4. Payment terms
Any terms or other contractrual descriptions you would like to include.
5. Qty/hrs worked
The number of hours worked or quantity of services provided.
6. Bill to (client information)
Your client’s information including their full billing address.
7. Flat fee or hourly rate
The amount you’re charging per hour or for a specific service.
Any other fees or taxes that you may charge on your invoice.
9. Total, including sales tax
The total amount of your invoice after any sales tax, discounts, etc.
How do I build my designer invoice?
11 Simple Steps
Our designer invoice templates are simple, visually-pleasing, and easy-to-use. Made for designers of any kind, our invoices are built for the self-employed and are ready to use and hit send to clients as soon as you download them.
Follow these steps to use our designer invoice templates to get paid:
1. Download the Template
Download any of our free contractor invoice templates from the top of this web page.
2. Input your Info
No matter what format you need, we’ve got you covered. Input your info into the downloaded invoice.
3. Add Your Logo
Add your logo to the invoice for a professional, branded look.
4. Include Client’s Info
Include all of your client’s details like their full name, billing address, and contact information.
5. Add a Unique Invoice No.
Add a unique invoice number so you can keep track of all your invoices. We recommend starting with 00001 and moving up.
6. List What You Did
List out all of the services you provided in separate lines under ‘Description’.
7. Calculate the Total
Calculate your subtotal by adding up all of the amounts you charged for services.
8. Add the Tax
Include any taxes you may need to charge, other fees, or offer a discount.
9. Include Your Terms
Clarify your payment terms and whether there are any late fees associated with your invoice.
10. How Can They Pay You
Include any information your client will need to pay you! (Your PayPal email, your venmo account, etc.)
11. Send the Invoice
Export to PDF and hit send! And Voila! You’re on your way to getting paid.
How do I charge my time for my designer invoice?
Designers can charge their time by an hourly rate or by project-based pricing. The method entirely depends on the project and what makes the most sense. If your job is to redesign a company’s brand guide, including logo and all visual assets, it might make sense to charge by the project. If you’re working on a larger, multidisciplinary project and your role as a designer is to support the product design for an upcoming product launch, but scope is unclear, then it might make sense to charge hourly.
While there is no right or wrong answer, you should be clear on how you’re charging your time so that clients know exactly what they’re paying for.
Curious about TrulySmall™ Invoicing?
Our new invoice generator will save you time and help you get paid faster. Sign up for our newsletter to be the first to know when it’s ready.
Create design invoices like a pro with these steps
The demand for professional designers is always on the rise—after all, they deliver specialized results on an as-needed basis while helping businesses grow by leaps and bounds. These specialized skills are exactly why so many self-employed and freelancers choose design as their profession. While starting your own design business is exciting, there are important steps that can improve your invoicing, which in turn, helps scale your cash flow.
Here are 5 steps for designers to get paid on time, every time:
1. Formulate clear terms
Communicate proper payment terms and conditions to paint a clear picture of what clients are paying for and how much. Your invoice date and payment timelines dictate when clients will pay. It’s also a vital way for you to understand your business cash flow such as when money is expected to flow in. Include instructions on payment policies and late payments in these terms, which are often detailed at the bottom of a designer invoice.
2. Decide on the right price
Setting the right price is a vital step for designers, and they can quote their price based on experience, service level, location, and competition levels. Keep a fixed pricing model handy as you may encounter scope changes or add-on services on certain customized projects. Having a set price model can help you communicate clearly with clients and enable them to trust in your services more—a win-win situation for both parties! By investing in a good invoicing software, you’re able to manage all transactions on the cloud, compare pricing with previous designer invoices, check on status updates, and invoice from any device, anywhere.
3. Itemize your invoice
Hefty invoice amounts and content overload is not what clients will appreciate on your designer invoice. Itemize your services on each line of the invoice, making sure to avoid vague and over jargonized language. Your client will appreciate a short and simple invoice for smooth two-way communication, especially when they know exactly what they’re paying for.
4. Make the payment process easy
Removing barriers in the payment process is a surefire way for clients to respond to your invoices quickly. Invoicing software like TrulySmall™ allows clients to make payments as soon as they receive the invoice as it is integrated with all major online payment gateway providers. Rather than reaching for a bank cheque or signing in to complete a bank transfer, invoicing software significantly speeds up this process to get money in your pocket.
5. Treat your designer invoice as your brand’s story
While not directly tied to payments, a visually-pleasing invoice that aligns with your brand tells a clear and professional story. This allows your brand, including visual colours, fonts and styles, to be at your client’s “top-of-mind”—which builds trust and increases your brand’s reliability and overall reputation. All of these positives will only reinforce early and consistent payments.
If designer invoice templates aren’t the way route you want to take, then try TrulySmall™ Invoices today for free. Our new invoice generator will not only save you time, but also help you get faster
Which designers can benefit from a Designer Invoice Template?
As a designer, you’re likely consistently conducting kick-off calls, interviews, design workshops, and overall design work for your clients. Because you specialize in design—a professional-looking and visually-pleasing invoice is a top priority. Think of your design invoice as more than just an invoice. It’s also a marketing document that allows you to tell your brand’s story to your client, which helps to build rapport throughout the contract duration.
Whether you’re a graphic designer, product designer, UX/UI designer, or do any type of freelance design work, there are many benefits to starting off your invoices with an invoice template. Using a well-thought-out, aesthetically pleasing invoice template can help communicate a professional, reliable tone to your clients before they even hit send.
TrulySmall’s designer invoice templates can be used for these occupations (and more):
• Graphic Designers
• User experience (UX) and user interface (UI) designers
• Web designers
• Animation designers
• Interior designers
• Industrial product designers
• Motion graphics designers
• Fashion designers
Piqued your interest?
Try out TrulySmall™ Invoicing today to find out how our software can automate your invoicing process.