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Free Rental Receipt Template

We get it. As a landlord, your days are filled with providing making sure your property is well-kept and your tenants are happy. The last thing on your mind is how to create a simple but professional receipt to send out.

Thank goodness Truly Small offers a range of customizable simple receipt templates for you to quickly send out.

Download as:

Google Sheets File
Rental Receipt

Today’s Entrepreneurial Workforce

The rental community is always growing and landlords find themselves wearing multiple hats everyday, as they learn to grow with their business.

As a result, there just isn’t enough time to learn the backend of running a successful business: namely, accounting and finances. These receipt templates will make it easy for you to send out a quick receipt—so you can focus on keeping the cash flowing.


What should I include in my simple receipt template?

Is invoicing new to you or just a little bit convoluted? Here’s what to include on your easy receipt template! Your rental receipt should include rent and utilities as well as parking and storage fees if applicable. These are often overlooked on invoices and can be money left on the table. At a minimum, here’s what to include in your free simple rental receipt.


Receipt Title

Be sure to specify the title of the receipt so your customers can easily reference your receipt in the future.


Date of Receipt

Including a date on receipts is best practice to ensure both you and your customers stay organized.


Receipt Number

Add a receipt number for easy reference in the future.


Sender Info

Be sure to include your contact information so that customers are able to contact you with any questions.


Recipient Info

This one’s simple - always list the name and contact information of the client that the receipt was prepared for.


Line Item Description

Here’s where you get specific. Add a detailed description of the line items that make up the receipt ll go into the job.


Line Item Total Costs

Make sure to clearly list the total costs that were paid for by your customer.



Add a short, personalized note to express your appreciation of your customer, or in this case, tenant!


Total due/payable/paid

Be sure to list the total that was paid by your customer or tenant.

11 simple steps to building your rental receipt

To create your simple rental receipt, first download the free, customizable template. Next, fill in your information, client details, and everything you’re getting paid for. Different landlords have different fees they might charge for. Tailor these details to your rental and your tenant.

Want a quick and streamlined lesson? Follow the instructions below to create your simple and professional receipt from beginning to end.

1. Download the template

Download any of our free receipt templates from the top of this web page. No matter what format you need, we’ve got you covered.

2. Input your info

Input your info into the downloaded receipt.

3. Add your logo

Add your logo to the receipt for a professional, branded look.

4. Include tenant's info

Include all of your tenant’s details like their full name, billing address, and contact information.

5. Add a unique receipt number

Add a unique receipt number so you can keep track of all your receipts. We recommend starting with 00001 and moving up.

6. List your fees

List out all of the payments your tenant owes you under ‘Description’.

7. Calculate the total

Calculate your subtotal by adding up all of the amounts you charged.

8. Add the tax

Include any taxes you may need to charge.

10. How can they pay you

Include any information your client will need to pay you! (Your PayPal email, your venmo account, etc.)

11. Send the invoice

Export to PDF and hit send! And Voila! You’re on your way to getting paid.

When should I send my simple receipt template?

The best time to send your rental receipt is after your tenant sends you rent. This receipt can be used by you to keep track of your income and is the document your tenant needs for tax purposes.

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Sick of manually creating receipts? Check out TrulySmall Invoices!

TrulySmall Invoices is the easiest invoicing app for small businesses. Send an estimate your rental start date and even collect payments digitally with our Stripe integration! We’ll even handle invoice follow-ups for you so that you’re getting paid on time!

Save time and get peace of mind. Start invoicing with TrulySmall Invoicing for free!

I don’t want to use an receipt template—how does Truly Small Invoicing help my business?

TrulySmall’s simple receipt template was created for landlords who are busy and need a quick and efficient way to invoice clients for free. No matter you need to charge for, the receipt invoice template is structured in a straightforward way for you to input the details that matter most for your tenant and for you getting paid.

But if you’re looking to further streamline your small business invoicing process, TrulySmall Invoices can help automate the process even more than our customized templates can.

Piqued your interest?

Try out Truly Small Invoicing today to find out how our software can automate your invoicing process.