Free Estimate Templates for Small Business Owners​

Download and customize free estimate templates from TrulySmall and start building better relationships with your clients and stop worrying about being under paid!

budget template for small business owners

Free Estimate Templates

small business budget templates

Want an easier tool for sending estimates?​

Tired of creating estimates manually AND trying to keep track on a spreadsheet? Us too. We’ve created a free app that helps you create & track invoices and estimates, collect payments, and reconcile your income.

Download our iOS or Android app and start sending invoices and estimates for free!

What is an estimate?

An estimate is a document created by a business to show how much a job is projected to cost. It isn’t a binding contract but more so a way for both parties to understand the work being provided and the costs associated.

A good estimate helps potential clients understand the total cost of a project as well as the expected timeline. It also lets you assess your work-to-profit ratio so you can determine which projects you want to take on.

The Anatomy of an Estimate


Your business logo

Include your company logo to give drab estimates a polished, professional look.


Date, Document Number and Job Description

Include the date the estimate was sent, who it was prepared for, and the estimate number, if applicable.


Sender Info

Be sure to include your contact information so that customers are able to contact you with any questions.


Recipient Info

This one’s simple - always list the name and contact information of the client that the estimate was prepared for.


Line items for job

Here’s where you get specific. Add a detailed description of the line items that you assume will go into the project - equipment, materials, labor, or anything else that you think will go into the job.


Your cost estimate

Of course, be sure to include the cost for each individual line item - your clients will appreciate it!


Your hourly rate

Again, in the interest of transparency - be sure to include the amount of time you expect each individual line item will take to be completed.


Item Totals

This one’s simple - the total of your cost estimates and your hourly rate estimates.


Remarks for project

Add a simple, personalized note to an estimate - they can go a long way in terms of helping secure future work! Alternatively, you can use this section to discuss terms, timelines, or anything else that you think will be relevant to the project.

Just starting with estimates?​

We totally get it. Just starting out is the most exciting time for a small business owner, congratulations on your new venture! To help you get going, we’ve gathered some of our favorite information for businesses just like yours so you can get paid and get the cash flowing ASAP.

Keep reading, and let’s get growing.

What's an estimate?

What do I put on an estimate?

Why do I need to send an

How do I get paid?​

What's an estimate?

An estimate provides both you and your customer more clarity into a potential project. Often times, a professional estimate is the key to winning jobs and forging lasting relationships with your customers.

What do I put on an estimate?

The components of an estimate will vary depending on the project in question. However, there are some universal features, including:

  1. Quantities: the amount of work, materials, or resources needed to complete the project
  2. Costs: the estimated total cost of materials and resources needed to complete the project
  3. Duration: the estimated total quantity of hours needed to complete the project
  4. Contingencies: this is your safety clause - use contingencies to allow for unforeseen events or risks that could throw off any of the above three categories, and in turn, turn that 2-week project into a 6-week project!

Why do I need to send an estimate?

Estimates give small business owners a foolproof way to plan and budget for projects, while simultaneously giving your clients a transparent look at the costs and other pertinent details that will go into the work they’ve requested. Consistent use of estimates will help you manage risks, avoid surprises, and ensure that projects are completed in a timely manner - and on budget!

How do I get paid?

The important part - how to get paid! There’s no right answer to this question, but the majority of small business owners are turning to digital payments to get paid in today’s economy. It’s no secret why - accepting credit, debit, and ACH payments is the fastest and most secure way for small business owners to get paid. And, if you’re ready for a more streamlined approach when it comes time to getting paid - check out how we support digital payments at TrulySmall Invoices!

small business budget template

Benefits of using a free downloadable estimate template

Estimates are a great financial planning tool for you and relationship-building tool for your customers. It helps to set expectations ahead of starting a project so both parties know exactly what products or services will be provided in exchange for an agreed-upon monetary value. Here are some more reasons why we think estimates are crucial to having a successful small business:

Get paid what you deserve

Estimates act as an agreement between you and your client. Agreeing on a rate for the project ensures that you don’t get underpaid for your work.

Easy to use

No need to download or learn a new software you haven’t used before. Our free receipt templates let you start creating receipts with tools you’re already familiar with.

Have control over every aspect of your estimate

All of our templates are easy to edit meaning you can customize the template to work perfectly for each unique client and project! You can also add branding and change out the colours to match your business needs.

Cut storage costs and clutter

Estimates printed and sent via paper (or written down manually) can cause a disorganized mess in your life! By using a digital estimate template, you can avoid physical filing cabinets and folders and just send the document to your client via email!